Sample Invitation Letter for the Conference
Create a Conference Invitation in 5 Steps: Step 1: Target Audience Before you start designing the invitation, you must know the kind of audience you are inviting. Since conferences deal with a lot of topics, you must make sure that all your audiences understand what industry is the conference you are hosting dealing with. This could be business, medical, technology, fashion, food, etc.
You must identify the right audience for your planned conference. Step 2: Event Details Event details play an important role in the invitation, as this way, it would be easier for your audience, guests and clients to understand where is the event taking place. Details like the name of the venue, the location, the address, landmarks, etc. Also, you must mention the type of conference this is going to be so that people will know. Step 3: Purpose and Theme You need to know why you are making the invitation in the first place and also, why you are hosting a conference.
This way, it gets easier for you to choose the details that will get into the invitation. The main purpose of the invitation is very important.
This could either be for general awareness, charity, fund-raising, etc. Select a theme for your conference and carry that into your invitation as well. This way, the guys will understand what the conference is about easily.
Step 4: Conference Details This is the step where you give details of the conference in brief. The date, time, location, etc. Also, mention who the speaker would be, as this might inculcate curiosity in the audience. Your invitation has to be formal and also, simple.
Do not forget to give the option of RSVP to the audience in this way, you will have a headcount of the number of people that would be possibly attending the event. So, you have to mention the co-organizers and the sponsors that helped you successfully throw this conference. Give all the basic information needed. Keep the invitation example short and brief.
Give only the details that one needs to know. Be creative and pick the right fonts, texts, and color for your invitation. Conference Invitation Sample Template.
14+ Conference Invitation Templates – PSD, AI, DOC
For more email templates including ticket announcements, pre-sales, and post-event surveys, check out 7 Email Copy Templates to Sell Out Your Next Event. In general, keep event invitation emails short and to-the-point. Place essential information about your event like date, location, and a link to buy tickets toward the top of the email. The less your reader has to scroll to find need-to-know information, the better.
Use the body of the email to tell your reader the benefits of attending your event. You want them to picture what they will get out of attending, rather than simply a list of what is happening. Put your CTA at the very top and bottom of your email to make it as fast and easy as possible for attendees to find — and click. This could be in the way of succinct lines of copy linked to your website, or brightly coloured buttons. When creating your invitations, let people know what they can expect to get out of attending — rather than focusing solely on the program itself.
When: [Date] Time: [When, including networking drinks if relevant] Where: [Full name and address of venue, with a link to a map] Cost: [Price e.
However, conferences allow for a wide range of topics and sessions to be covered, so you may want a longer invitation template to really sell the benefits of attending your conference. These include: 1. Actually, let me correct that.
We look forward to seeing you there! Best [Your name] Ps. B2C and community event invitation template When writing an event email to customers or members of your community, make sure your invitation reflects your brand personality. Capitalise on what appeals to your customers or supporters and keep that front and centre.
For examples, private-members club, Soho House, bases their brand on exclusivity and benefits for members of the creative industries. For their email invitations, they use bold visuals to entice members to learn more. Join us at [event name or venue] for [value proposition or benefit of attending — such as exclusive access or entertainment].
For free email templates that will help your invitation shine, try these handy resources:.
Conference Invitation letter
Letter of invitation for a guest speaker- Sample Template
We expect to draw more than professionals, advocates, researches, and others from major organizations, foundations, educational institutions, government institutions, universities, clinics, agencies and shelters. This event is considered to be one of the premier annual conferences on violence, abuse and trauma, worldwide. The goal of this International Conference is to coordinate efforts, bridge gaps, and comprehensively examine strategies that prevent child abuse and family violence by bringing together national leaders, as well as those working on the front lines with children, adults victims, and offenders.
Proceeds from the Conference will allow us to further expand our services and bring us closer to accomplishing our goal of ending violence worldwide. The overall mission of IAT is to improve the quality of life for individuals worldwide by sharing and disseminating vital information, improving network among professionals, and assisting with program evaluation, consultation and training that promotes violence-free living.
We hope that Daniels Jane Ede will be able to attend this important event. Registration fee, travel, hotel,CEs, additional functions, and other expenses will be paid by Daniels Jane Ede or a sponsor. We are not covering any expenses stated. Please, contact me with any questions or if I can be of further assistance. Sincerely Outreach and Volunteer Specialist Ext. However, if you do not want to write to the embassy, you can write to the visa applicant so that he or she can take the letter as a supporting document to the visa interview at embassy.
A personalized subject line can help pique the interest of your reader, as can the inclusion of event details like the date or location. Here are some examples of event announcement email subject lines: Just announced: [Event Name] is happening [Event Date] in [Event Location]! Join us! An exciting event at [Event Location] [Name], we want you to be the first to know about [Event Name]!
Reserve your place today! Mark your calendar for [Event Name], [Name]! Event Invitations Unlike an event announcement email, an event invitation email will always include a means for the recipient to RSVP, purchase tickets, or otherwise express their interest.
Conference Invitation Letter Sample
Event Invite Subject Lines Event invitation subject lines should be relatively short, but compelling. They should capture the attention of your reader and encourage them to click into the body of the email. Get your tickets to [Event Name] today!
Get your tickets now! Conference Invitation Emails Conferences often happen over several days, and often include multiple sessions or breakout groups throughout the event. Take a look at this conference invitation email example below.
You might consider using this sample as a conference invitation email template for your own event: This conference announcement sample gets a lot of things right: It uses engaging language and images to pull the reader in, states early in the email body why a guest might want to attend the event, and includes all the necessary information before leaving the reader with a strong call to action and a link to reserve their place.
If your showroom will be especially large or dynamic, be sure to say so! The below team building invitation sample is a great example of an emailed invite for a casual social event with a workplace team: Team Outing Invite Email Unlike your average team building eventteam outings inherently take employees out of the office. Much of this could be accomplished with the graphic design of your email template, but the language in the body of the email should reflect your excitement regarding the location and the activities you have planned for the event.
The below office team building invitation email sample demonstrates a perfect marriage of design and copy that would get any work team excited for the upcoming event: Training Invitation Emails Corporate training events get a bad rep for being boring snooze-fests. The following training invitation email nails the excitement factor in a variety of ways: It immediately highlights that the event is free, features experts and will help you further your career; it strikes a positive tone; it details what kind of events and activities will be available, and it concludes with engaging photos of past attendees enjoying their time at the event.
Food, fun and education is a winning combination, but your potential guests need to know why they should attend this event specifically. Is the lunch provided particularly exciting? Is your speaker a noted expert in their field?
Answering these questions in your emailed invitation can go a long way in racking up those coveted RSVPs. The below Lunch and Learn invitation email sample hits all the right notes.
The reader immediately gets a feel for the mood of the event community-focused, casual, potluck and that it will dive deep into both the host company and the food, thanks to the inclusion of branded video content and cooking demonstrations.
Workshop Invitation Emails Much like corporate trainings, the key to a successful workshop invitation is convincing your potential guest that your event is the must-attend professional development opportunity of the year.