6 Awesome Weekly Status Report Templates | Free Download
Modern sales analysis reports provide managers and sales representatives with a detailed overview of all relevant sales processes in order to optimize performance and ensure healthy business growth. Sales reporting has never been easier thanks to the rise of modern sales reporting software that facilitates businesses' lives by providing interactive reports in the shape of professional dashboards that are easy to create and understand for everyone with no need for any technical skills.
To help you in your processes, this blog post will focus on sales data analysis through the power of reports and present to you: the definition and examples of daily, weekly, and monthly sales reports.
Additionally, we will discuss exactly how to report sales, the purpose, and the creation process so that you find out what's the story behind each report and use them as templates or inspiration to generate your own. Without further ado, let's get started. What Is A Sales Report? A sales report is an analytical tool that provides insights into the performance of various sales activities within a company.
Armed with powerful visualizations, sales teams use these reports to find trends and patterns to improve their service and ensure sales growth. These reports help in finding potential new market opportunities where they could improve the results by using modern sales reporting software. They can be of various forms: a daily sales report format will track sales KPIs that are relevant on a daily basis: the number of phone calls or meetings set up by a rep, or the number of leads created.
Typically, weekly sales reports templates can monitor the number of deals closed by the team or the revenue generated. A monthly sales report format will provide a bigger picture of the activity of each sales rep or the team as a whole.
Putting it all together on sales dashboards will enable you to automate your data and focus on human-centric tasks, without the need for time-consuming manual calculations and repetitive exports. There are also different variations of reports that will focus on different aspects: the sales performance in general, detailing the revenue generated, the sales volume evolution, measuring it against the sales target pre-set, the customer lifetime value, etc.
There are also reports focusing on the sales representative themselves and their sales cycle performance, from lead generation to closing a deal. To know what are the various types of sales reports, we will focus on fundamental ones, starting with monthly.
Monthly Sales Reports 7 Monthly Sales Report Examples And Templates A monthly sales report is used to monitor, evaluate, analyze, and determine sales trends on a monthly basis.
It includes more long-term measurement of KPIs such as sales cycle length, conversion report, monthly performance report, among many others. To dig a bit deeper, we will also briefly introduce some monthly sales reports examples that can be of help. A month will provide a broader feeling of how your sales reps are performing in the long run, even though, as we mentioned earlier, it can be too long for you to implement correction to avoid missing out on opportunities before it is too late.
Reporting on these levels should include main metrics such as revenue, churn rate, profit margin, incremental sales, etc. Sales VPs, managers, and executives can monitor the most important operational and strategic data to increase the quality and performance of designated sales targets. By utilizing professional KPI software , this monthly sales report template can be generated within minutes. In the example above, we can see how to maintain revenue reporting and management under control with the help of interactive charts that consolidate data from your connected database and bring you powerful visualizations that tell an immediate data story.
You can break down your costs, monitor your incremental sales, and compare your results with the last month while keeping your data up-to-date. Those are the most prominent leads within the funnel that need special attention and care. With the help of professional BI reporting tools , opportunities are available in a single, central location, and automatic data updates will enable you to look at the data in real-time, without manual optimization of numerous spreadsheets and static reports.
It starts with a glance overview of current opportunities, current purchase value, average purchase value, and the win ratio compared to last month. This will immediately tell you if your developments are positive or need additional adjustments to improve results. Below you can find details on the churn reasons, and we can see that the highest number of lost opportunities state they've chosen a competitor.
You can use these findings to examine what competitors offer and if you can adjust your sales strategies accordingly and try to offer something more valuable for your most promising leads. The right part expounds on the purchase value alongside the opportunities so you can track your development through the month and see what happened during certain spikes to recreate positive scenarios and learn from negative ones.
At the bottom, the details will let you know when the first contact was made, by which sales rep, what kind of package is listed, comments, and other specifics of each opportunity. That way, you will clearly see additional information without the need to manually search through e-mails, spreadsheets, or perform any manual and time-consuming task.
By adopting business intelligence software , key reports for sales managers will be centralized and accessible from any time, and anywhere. Moreover, you will be able to share and interact with each part of this dashboard that will save you countless hours and, ultimately, increase your productivity levels.
It will outline the performance of each rep and point out how good they are at closing deals, and how long it takes them to get there. In our sales data analysis example, you can see that the average cycle length is 18 days while the details are shown below and on the right in this dashboard. A data report such as this one will ensure you gain a complete overview of your cycle while monitoring the conversion rate and cycle length of each sales manager on your team.
The goal is to shorten the sales cycle as much as possible but it also depends on the industry. In B2B, the cycle length is usually much longer than B2C, as mentioned. The less time it takes you from identifying an opportunity to closing a deal, the more effective and profitable your processes will be. In our sales summary report sample created with a powerful dashboard maker , you can see the number of leads, opportunities, negotiations, proposals, and wins in a simple, yet straightforward way.
The monthly development is depicted on top where you can see how many converted leads you gained in the last 30 days. When you see certain spikes, you can examine what happened on that day to see if you can apply the same tactics for your next sessions. You can also see 2 gauge charts that visualize the lead-to-opportunity and opportunity-to-win ratio. If you notice a significant increase in your wins, you can safely assume your sales reps bring profits to your company.
On the other hand, if you see that the opportunity-to-win ratio is stagnating or decreasing, you can examine what kind of problems your reps have at the later stages of sales. With so many orders to handle, it can be sometimes difficult to keep track of everything that is sent out — but mostly returned.
Increasing sales volumes is what every retailer aims at, but managing to keep the return process in the loop will help you greatly on many levels. In this retail dashboard below, first, you can see in which quantity your items are returned and secondly analyze why.
This is key to figure out where the problem lies and troubleshoot it as fast as possible. Maybe they're not visible enough within your online store or they don't correspond to the standard US or EU sizes. This visual enables you to compare your findings with the previous period, learn which is the most effective time to perform calls to be able to maximize results and profits.
In our example, you can see that the contact rate is highest mid-week while the details on the agents' performance are depicted on the right. The trends are indicated in comparison to the previous period and are, unfortunately, negative.
The point is to examine further what happened in order to avoid such scenarios in the future. Do agents need more education or something unexpected happened that you can't really influence or change - it's time to start asking additional questions. The one displayed here, however, goes further, as it shows data over one year; but you can take data for just over one month.
In a practical sense, this performance dashboard will enable you to track the customer acquisition costs, the average revenue per unit, the customers' lifetime value, and the development over time. It's important to track and regularly evaluate your performance since it will create an informed sales environment, where you have the opportunity to make decisions based on data, and not "hunches" or assumptions that can cost you a significant amount of money and time.
Weekly Sales Reports Top 13 Weekly Sales Report Templates And Examples A weekly sales report is a measurement tool used by companies and individuals to track sales performance and essential KPIs, such as lead-to-opportunity ratio, lead conversion ratio, sales volume by channel, total sales per region, among many others, on a weekly basis.
A week is arguably the perfect unit of time to measure individual sales rep performance. A month is often too long of a time frame, leading you to miss out on course correction opportunities until after the fact. And a single day is often too short to see any real, meaningful outcome-dependent information. Of course, the perfect time to measure sales rep performance depends on your business model, too. You can also check our resources for using a business report template to expand your knowledge.
Here we will take a look at specific reports and KPIs you can track on a weekly basis based on a B2B and retail perspective. Let's go through the top reports you can utilize for your weekly meetings. Usually, Tuesdays, Wednesdays, and Thursdays are particularly valuable for B2B sales, but it might be useful to set your own benchmarks.
You can set daily targets and track the performance during each day of the week, but do consider factors such as mentioned days of the week or local time. Essentially, this report shows you what physical areas and methods of customer acquisition are pulling in the most revenue.
The total sales volume can make it easy to see where you should be prioritizing your sales efforts so that you can adjust accordingly. That way, you can allocate your resources more effectively and spend more time with opportunities that have a higher potential.
This metric, created with modern dashboard software , will help you create an effective weekly strategy and action plan on where your sales reps should focus their time and energy. For longer sales cycles, this report may provide some insight into what times of the month your reps tend to close sales, increasing the accuracy of your future projections.
This daily sales report sample is useful to track on a weekly basis since tracking it daily is just too short of a time span to evaluate your strongest and weakest points.
When you compare the results of each rep, you can see each rate and educate others to implement the same tactics. That way your sales numbers will grow, but there is a high chance that you will also improve customer loyalty and satisfaction. It basically shows how much is expected to earn per customer, and you can monitor it on a weekly basis to see whether the average is rising or decreasing.
The goal is, of course, to keep the lifetime value as long as possible. It makes sense to compare this metric with the number of opportunities on a weekly basis since you can immediately spot direct correlations between the two.
In our example of a sales report, we can see the number of opportunities and average purchase value is divided into 3 categories: basic, premium, and professional. The numbers can help you to identify if you need to offer additional incentives to your clients or customers in order to increase your chances to sell higher-end products or services. A qualified lead usually is an opportunity, i.
The lead-to-opportunity ratio tells you the number of leads you need to stay on track with your objectives in terms of revenue. Once you have a baseline ratio, you know how many leads you need to create to reach your target growth — and at the same time, you have revenue that is predictable. This reporting example can be assessed with the MQL marketing qualified lead and SQL sales qualified lead , as it interconnects the departments since you need to define which are the most promising prospects that can turn into customers.
Over the weeks you can determine which of your potential customers convert the most, and adjust your sales and marketing strategies accordingly. But if these weekly reports continue to indicate the same trend, it could be time to help this rep out.
This is one of the most important ratios for a sales team, as it gives a baseline to determine the number of leads the team needs to meet business objectives. It will depend on each company and industry, but generally, a low lead-to-conversion ratio will alert you to the weakness of your sales pipeline.
Whether a big or small business, the rate of return can tell you a lot about what customers think of your merchandise. No retailer is happy when their products are returned, therefore, tracking and reporting these values on a weekly basis will enable you to decrease this number in the future when you investigate why the goods are being returned, and what can you do to improve these items or your overall offer.
That way, you will be able to compare these values and implement various other marketing activities based on your results. If you see a specific location outperforming others, see what makes it tick, and invest more resources to grow even further. Daily Sales Reports Top 11 Daily Sales Report Templates And Examples A daily sales report is a management tool used by businesses, sales reps, and managers in order to extract the most relevant daily sales data such as the number of closed deals, client conversations, opportunities created, and many other sales-related KPIs.
Instead, you want to focus more on process metrics. On a daily basis, your reps are simply going to have some bad days and some good days due to reasons beyond their control.
45+ Sample Weekly Report Templates
Name of project manager Date of project report It may seem obvious to reference the project name and other items, but without having them on your list, they can be easy to overlook.
With the exception of the status report date, the project identifiers will stay the same week-to-week. Including the date of the status report is very important: This helps establish an accurate project timeline. Progress summary. This section should include a high-level review of overall project goals and the progress made toward them so far. Is the project on track, behind, or ahead of schedule? Is it over or under budget? The progress summary should highlight any items that need project team attention—even if those items are also discussed in a later section of the status report.
Overall project health and percent complete. This section should indicate the health or project status of various project items: Project health can be shown visually rather than in narrative form, using a predetermined color code to represent the status of each item as shown above. For example: Green means the item is on track. Yellow means it is in trouble. Red means it requires immediate attention and, most likely, stakeholder intervention. We recommend establishing a quantitative measure for color-coded statuses to best present accurate information.
Percent complete should be entered as an actual percentage showing the overall project completion level e. How project tracking software can help: Dashboards offer a live display of project team performance and overall status. These tools automatically capture data and organize it in one place, which saves managers time and effort. In cloud-based project tracking systems, dashboards update in real time as progress is made—meaning users always have the current status.
WAR - Weekly Activity Report
You can use the report in tracking the weekly progress and accomplishments so that the contractors remember the targeted schedules. Project Weekly Report Templates — For your project report, you can divide your report into relevant sections to ensure that the details are sorted out accordingly.
How to Write a Daily Report in 5 Simple Steps – What to Include – Sample of Daily Report
Examples of such sections are the major activities completed, weekly statistics, weekly inspiration summary, gaps and challenges, and many more. Weekly Sales Report Samples — Salespersons and representatives come up with sales reports to document the sales dynamics of your team in a certain week.
Sales reports are one of the key documents use in assessing how well the sales team of a company is doing especially in meeting deliverables and targets.
Though it may be time-consuming to do, creating one will ensure that all work of the employee has been accounted for, and acknowledged by the management through the weekly activity report. A weekly report offers a number of benefits not only for the employee, but for the organization, as a whole, as it helps address expectations in the workplace and provides a comprehensive record of all efforts and contributions.
However, do remember to make it brief but concise, as the readers of the report might not have much time to ponder over a five- or ten-page report.
How to Write an Effective Weekly Report
Management, project owner, or the stakeholders, primarily, have interest in knowing if the project will finish on time and is still operating within the set budget. One of the best ways to make a weekly status report effective is to provide information on these things immediately. In addition, if things are going well according to plan, it will put them at ease. If the news is not good, it will get their attention and put their minds into discussing what is causing the delays and its possible solutions.
Aside from the previously mentioned matters, the chunk of the weekly status report should present the accomplishments during the week, the issues and challenges encountered and the project variances, if there are any, and the objectives or planned activities for the next week. The Basics of a Good Weekly Progress Report Following are a common format where progress reportin g is being used for a good result: A summarize of the preceding week What is planned for the coming week?
Any problems that need the process of dealing with attention or action Any noteworthy attainments What is the purpose of a weekly report?
34 Sales Reports Examples You Can Use For Daily, Weekly, or Monthly Reports
A weekly report usually is supposed to convey the condition of a project. A weekly report can even pertain to a private or team of workers. Such reports are usually written by a team or for review by his superiors. Weekly reports are common practice in some firms and, in others, instituted solely below bound circumstances — for instance, in cases wherever a project is overdue or over budget.
How do you write a weekly report?
FREE 3+ Management Weekly Report Samples in PDF | DOC
Collect details on temporary or going problems from team members-These can be personnel problems, appliances problems, administrative worries or other dilemmas. Prioritize the list of issues before you start to write the report. The date of the report- Figuring out the report by date is crucial to recordkeeping.