Phd thesis evaluation report sample india


  • PhD thesis evaluation report sample. | Download external examiner report sample
  • Online Ph D thesis processing with ScholarOne
  • UGC should introduce online Ph.D. thesis evaluation
  • Choosing an External Examiner for Your Thesis or Dissertation
  • The tool ScholarOne is now ready for use. The tool covers all activities of PhD thesis processing commencing with the submission of thesis by a student up to the receipt of all thesis reports.

    The process that is involved after the receipt of all the reports will continue to follow the current manual process. The latter process will be eventually automated as well.

    A detailed workflow is sketched below. Office — i Gets the list of examiners signed by the members of the comprehensive examination board. If the Co-Guide s wish to submit separate review reports, this is also indicated to the Admin. Admin — Uploads the credentials of the above student to ScholarOne. Student — Logs into ScholarOne and uploads i the thesis, ii synopsis, iii pdf version of announcement of the colloquium, and iv pdf version of scanned receipt of fees paid.

    Once the uploading is done, the Admin gets an alert. Admin — On receipt of the above alert, the Admin checks for the completeness of the uploaded documents, and selects and assigns the Guide and the Dean on ScholarOne. This will trigger an alert to the Guide and the Dean. If there is a Co-Guide, the Admin will have to include the Co-Guide as cc manually in the email alert sent to the Guide. Guide—Following the above alert, the Guide logs in and approves the thesis submission after verifying the same.

    Approval happens only after the guide is convinced about the acceptability of the submitted thesis. This approval triggers an alert to the Admin. Admin also sends an invitation to the Guide with cc to the Co-Guide s to examine the thesis. If each Co-Guide wants to submit a separate examiner report, then each Co-Guide will be assigned an examiner role by the Admin.

    Admin will revise the number of reviews required to two plus the number of guides and co-guides who want to submit separate reviews. Dean—Once the Admin enters the names of all examiners in the above step, the Dean receives an email alert, logs in, and sets the order of priority of examiners. Admin — sends an invitation to the examiners in the order set by the Dean, attaching in the email: a the synopsis b guidelines on research conferments.

    Examiner— Receives invitation and either accepts or declines. ScholarOne will send reminders at predetermined intervals to remind the examiner to accept or decline. Examiner accepts: When an examiner accepts, the thesis is made available to the examiner automatically and an email is also sent automatically stating that the report is to be sent within six weeks the deadline of six weeks counts from the time the invitation is accepted. The Admin then sends an invitation to the alternative examiner in the order set by the Dean, attaching the synopsis.

    This step can be made manual if the Dean would like to dynamically change the order of priority. Examiner submits report — Review report submitted is available instantly to the Admin and the Deanon submission by the examiner.

    Reminders—ScholarOne will send reminders automatically as per predetermined schedule. Admin and Dean — Once all the reports are received, the Dean and the Admin get an alert. Dean — will go through the reports and forward them to the Guide with a suitable recommendation.

    Advantages of Thesis Processing through ScholarOne The uploaded thesis is securely stored in the cloud. This eliminates emailing the thesis. The files can be of any size.

    Similarly, once the examiner uploads the report, it is available to the Admin and the Dean. This saves time and avoids human errors. The correspondence about 15 different letters which currently happens through manual emailing by the staff will now be automated, completely eliminating manual errors.

    This will reduce the cycle time for sending these letters. All reminders are automatic. As soon as the required number of reports are available, the Dean can take a decision. The rest of the process will be as per the current manual process. Automation of the entire end-to-end process will happen over a period of time. Roles and Responsibilities Student Gets the thesis cleared by the Guide s when it is ready for submission, logs into ScholarOne and uploads: i the thesis, ii synopsis, iii pdf version of announcement of the colloquium, and iv pdf version of scanned receipt of fees paid.

    May have to upload some of the documents again if they are not found acceptable; this is indicated by an alert message from the Admin Guide Prepares the list of examiners and emails the list to the Department Office. When the Admin assigns the Guide after the uploading of a thesis by a student, the Guide gets an alert.

    The Guide logs in and approves the thesis submission after verifying the same. Gets access to the reports after all the reports are received and receives an appropriate recommendation from the Dean after all the reports are received Department Office Receives list of examiners from the Guide and gets the list signed by the members of the comprehensive exam board.

    Sends an email to Academic Admin about the student completing the colloquium, and attaches a pdf version of the synopsis and b scanned pdf version of the list of approved examiners. Checks for the completeness of the uploaded documents and assigns the Guide and the Dean in ScholarOne, immediately on the receipt of the above alert.

    This will trigger an alert to the Guide. If there is a Co-Guide, the Admin will have to keep the Co-Guide manually in cc list of the email alert, sent to the Guide. Admin also sends an invitation to the Guide with cc to the Co-Guide s for examining the thesis.

    ScholarOne generates an alert to the Dean. Sends an invitation to the examiners in the order set by the Dean, attaching in the email: a the synopsis b guidelines on research conferments. This step can be made manual if the Dean likes to dynamically change the order of priority. When an examiner submits the review report, it is instantly available to the Admin and the Dean Once all the reports are received in ScholarOne, both the Dean and Admin get alerts.

    The Deans Once the Admin enters the names of all examiners in the above step, the Dean receives the same, logs in and sets the order of priority of examiners if required. This step can be made manual if the Dean wants to dynamically change the order of priority. When an examiner submits the review report, it is instantly available to the Admin and the Dean. Once all the reports are received, both the Dean and Admin get alerts.

    The Dean will go through the reports and forward them to the Guide with a suitable recommendation. From time to time, the Dean may view the Dashboard all the thesis under processing and can take suitable action.

    General Information.

    Inspiringly, UGC has received nearly proposals for conducting the study, and Dr Bhushan Patwardhan, UGC Vice-Chairman, is hopeful that the study would reveal the real quality of the theses, the gaps and the areas of improvement. Although the idea of studying the quality of theses is indeed praiseworthy, there are more areas that UGC needs to take into consideration than just studying the theses. The initiative for studying theses suggests that UGC is extremely worried about the condition of research in Indian universities and also exposes that the higher education regulator is yet to find a viable way out of the problem.

    If high-quality research output is the serious expectation, then UGC may have a close look into the thesis evaluation process because the roots of lack of quality research are not just in the thesis but in the thesis evaluation process as well. It is pertinent to pay attention to the thesis submission and evaluation procedure that most universities and institutes currently follow.

    In most universities, the Controller of Examinations CoE handles the submission and evaluation procedure on behalf of the VC. From the date of submission of the synopsis, a stipulated time is given for the submission of the final thesis. Time for thesis submission varies from university to university, generally thirty to ninety days. At the time of submission of the synopsis or the thesis, the research supervisor in consultation with the DRC or DPGC submits a panel of at least eight names for Ph.

    From the panel, at least two names are selected as evaluators. Then the thesis is sent to the external evaluators and generally a time of forty-five days to ninety days is given to the evaluator for the submission of the evaluation report. All of these are official procedures. UGC needs to pay critical attention to the general practices behind thesis evaluation process.

    The list of the panel that the research supervisor submits raises big questions. The panellists, presumably, are well acquainted with the research supervisor. In most cases, the evaluator sends a favourable report.

    Sending a favourable report seems to be a mutual understanding. Sometimes, the research supervisor suggests the research scholar some books and articles for citation and instructs to project these books and articles as outstanding research because the author of the books and articles would be one of the panellists and citing the author would facilitate getting a favourable report.

    In most cases, it seems that getting a Ph. Also, UGC might need to take note of the time the thesis evaluator takes for the submission of evaluation report. Acceptably, there are Ph. I have heard amusing anecdotes about the manner the external evaluators prepare their thesis evaluation report. Sometimes, the Ph. Some evaluators hastily submit a report making generalized comments just by going through the introduction and the conclusion. The present Ph. I suggest that Ph. It should be noted that anonymous reviews and comments promote better research.

    My ideas about the advantages of double-blind evaluation are based on the assistance I got from anonymous reviewers during my contribution to international journals and on my experiences as a reviewer for international journals.

    In order to facilitate the double-blind evaluation of the thesis, UGC needs to create an online portal for thesis submission and evaluation and appoint portal admins based on the subject area. All eligible research supervisors in Indian universities and institutes can be invited to create an account providing details about their area of specialization. After registration, all research scholars may be requested to create an account providing details about their research area and should upload a tentative research outline.

    The portal admin can forward the outline to the area experts for comments and suggestions. Working on the comments and suggestions would lead to the improvement of the quality of the thesis. Also, once the chapters are submitted online, multiple plagiarism checks can be conducted and the menace of plagiarism can be minimized to a great extent. A research scholar should be instructed to submit the main thesis without any identifying information. The portal admin can seek consent from interested evaluators sending request-for-evaluation email and then assign evaluators for thesis evaluation with a deadline.

    In case the deadline is over, an evaluator, only after assigning a valid reason, can apply for an extension.

    The research scholar may log in to the portal and can check the status of the evaluation. However, in the prevailing thesis evaluation procedure, the research scholar remains completely in the dark about the status of the evaluation. Delay in submission of the thesis evaluation report is a serious problem and no one has yet raised voice against this pressing issue. The online portal can easily track the progress in evaluation. Many research scholars have made me aware of their encounter with their research supervisor regarding methodology.

    Surprisingly, even in the thesis evaluation report, some thesis evaluators sometimes make wrong comments on research methods and documentation techniques. These hearsays of the research scholars need verification and UGC may conduct a study on the thesis evaluation reports. The online portal can facilitate the cross-checking of thesis evaluation report by other area experts. After the thesis is awarded, the reviews and comments can be made available on the portal to other scholars who can learn about the stages of evolution of research ideas by reading the thesis and the comments alongside.

    The online portal can be connected to different e-resource databases which is going to benefit both the research scholar and the evaluator: a research scholar while writing the thesis can consult different sources for improving the depth of the research and a thesis evaluator while evaluating a thesis can consult different sources, check the citations and suggest further sources for the improvement of the quality of the research.

    Asserting autonomy granted to the universities for becoming institutions of global excellence, UGC should adopt effective measures for improving the quality of research. Serious research reformation is the need of the hour and online thesis evaluation would revolutionize research. Support Us OpIndia is not rich like the mainstream media. Even a small contribution by you will help us keep running.

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    This will reduce the cycle time for sending these letters. All reminders are automatic. As soon as the required number of reports are available, the Dean can take a decision.

    PhD thesis evaluation report sample. | Download external examiner report sample

    The rest of the process will be as per the current manual process. Automation of the entire end-to-end process will happen over a period of time. Roles and Responsibilities Student Gets the thesis cleared by the Guide s when it is ready for submission, logs into ScholarOne and uploads: i the thesis, ii synopsis, iii pdf version of announcement of the colloquium, and iv pdf version of scanned receipt of fees paid.

    May have to upload some of the documents again if they are not found acceptable; this is indicated by an alert message from the Admin Guide Prepares the list of examiners and emails the list to the Department Office. When the Admin assigns the Guide after the uploading of a thesis by a student, the Guide gets an alert.

    The Guide logs in and approves the thesis submission after verifying the same. Gets access to the reports after all the reports are received and receives an appropriate recommendation from the Dean after all the reports are received Department Office Receives list of examiners from the Guide and gets the list signed by the members of the comprehensive exam board. Sends an email to Academic Admin about the student completing the colloquium, and attaches a pdf version of the synopsis and b scanned pdf version of the list of approved examiners.

    Online Ph D thesis processing with ScholarOne

    Checks for the completeness of the uploaded documents and assigns the Guide and the Dean in ScholarOne, immediately on the receipt of the above alert.

    This will trigger an alert to the Guide. If there is a Co-Guide, the Admin will have to keep the Co-Guide manually in cc list of the email alert, sent to the Guide. Admin also sends an invitation to the Guide with cc to the Co-Guide s for examining the thesis. ScholarOne generates an alert to the Dean. Sends an invitation to the examiners in the order set by the Dean, attaching in the email: a the synopsis b guidelines on research conferments.

    This step can be made manual if the Dean likes to dynamically change the order of priority. When an examiner submits the review report, it is instantly available to the Admin and the Dean Once all the reports are received in ScholarOne, both the Dean and Admin get alerts.

    The Deans Once the Admin enters the names of all examiners in the above step, the Dean receives the same, logs in and sets the order of priority of examiners if required.

    UGC should introduce online Ph.D. thesis evaluation

    From the panel, at least two names are selected as evaluators. Then the thesis is sent to the external evaluators and generally a time of forty-five days to ninety days is given to the evaluator for the submission of the evaluation report.

    All of these are official procedures. UGC needs to pay critical attention to the general practices behind thesis evaluation process. The list of the panel that the research supervisor submits raises big questions. The panellists, presumably, are well acquainted with the research supervisor.

    In most cases, the evaluator sends a favourable report. Sending a favourable report seems to be a mutual understanding. Sometimes, the research supervisor suggests the research scholar some books and articles for citation and instructs to project these books and articles as outstanding research because the author of the books and articles would be one of the panellists and citing the author would facilitate getting a favourable report.

    In most cases, it seems that getting a Ph. Also, UGC might need to take note of the time the thesis evaluator takes for the submission of evaluation report. Acceptably, there are Ph. I have heard amusing anecdotes about the manner the external evaluators prepare their thesis evaluation report. Sometimes, the Ph. Some evaluators hastily submit a report making generalized comments just by going through the introduction and the conclusion.

    Choosing an External Examiner for Your Thesis or Dissertation

    The present Ph. I suggest that Ph. This can be immensely helpful preparation because you will then have a good idea of whether he or she will be able to fill the role before your department makes the formal request. It may turn out disappointing if you learn that you are not able to recruit the academic or scientist who would be your first choice, but it is better to know sooner rather than later. You should also be familiar with the work and publications of your external examiner in order to understand the perspective from which he or she will be approaching your thesis or dissertation.


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