Add drop down list to google form


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  • Dynamic dropdown based on google sheets data
  • How to Print All Options in a Drop-down List in Google Sheets?
  • Distinct Values in Drop-Down List in Google Sheets
  • How to add, edit and create drop-down lists in Google Sheets – Excelchat
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    Using a range of cells to create the drop down. Manually entering the items of the drop down list. Here are the steps to do this: Select the cell in which you want to create the Drop Down list. If you want to get the drop down list in multiple cells, select all the cells. B1:B4 Criteria: List from a range Sheet1! This will create a drop-down list in cells B1:B4 and will show the items in the range A1:A6.

    In the cells where you have the drop down list, you can either select an option from the drop down, or you can enter it manually. If you enter anything which does not match the items specified, you will see the cell get highlighted with a red triangle at the top right of the cell as shown below: There is also an option to disable data entry in the cells if the entered data does not match the items specified. To do this, in the data validation settings as shown above , in the On invalid data, select Reject input option.

    Here are the steps: Select the cell in which you want to create the Drop Down list. B1:B4 Criteria: List of items in the field to the right, manually enter the items separated by comma On Invalid data: Show warning Appearance: Check the Display in-cell button to show list option Click on Save.

    This will create a drop down list in the selected cells will show the specified items. How to Copy Drop Down Lists in Google Sheets If you have a drop down list in one or more cells and you want to quickly copy the drop down, you can do so by using this simple copy paste trick.

    Here are the steps: Copy the cell which has the drop down list that you want to copy. This will copy the drop down list to the selected cells. Note: You can do the same using a simple copy and paste as well, but that would copy the formatting as well.

    Dynamic dropdown based on google sheets data

    Click here to get a copy of the Google Sheets that has multiple selections enabled make a copy to use it. Allowing Multiple Selections in a Dropdown list with repetition For this tutorial, I will use the following dataset of items and will create the drop-down in cell C1 To create a drop-down list that allows multiple selections, you need to do two things: Create a drop-down list using a list of items Add the function in the Script Editor that will enable multiple selections in the drop-down.

    Click on Save Your dropdown will now appear in your designated cell C1 in this example. When you click on the arrow you will see your list of options. Notice now that you are only allowed to select one option at a time. Now let me show you how to convert this drop-down which allows only one item to be displayed in the cell to the one that allows multiple selections. And to do that, you need to add the function script in the Google Sheets script editor. This will open the Script Editor in a new window In the Code.

    For example, first, select Apple and then select Banana. You will notice that it takes a second sometimes two seconds and will then show you both the selected items separated by a comma. Note: You would see a red triangle at the top-right part of the cell. It may look like an error which it is as the value you have in the cell is not what it expects. You can safely ignore this. Also note that with this code, it will allow you to select the same item twice.

    For example, if you select Apple and then select Apple again, it will show it twice in the cell. If you want to create a drop-down list that allows multiple selections without repetition, I have provided the code later in this tutorial. How does the code work? The code starts with the line function onEdit e onEdit is a special function on Google Sheets. It is also known as an event handler. This function is triggered every time there is a change in your spreadsheet.

    We want our multiple selection code to run every time an item is selected from the dropdown list, so it makes sense to put our code in the onEdit function.

    Now, the AppScript passes this function as an event object as an argument. Typically, the event object is called e. This event object contains information about the event triggered. The variable activeCell will hold the currently active cell that has been edited.

    We only want it to run when cell CA1 of Sheet1 is edited. So we make sure of that by using an if statement: if activeCell. Since out drop-down is in cell C1, it checks whether the row number is 1 or not and whether the column number is 3 or not. Only when all these three conditions are met that the code within the IF statement is executed. This holds the previous value of the active cell. In our case, this would be the value before we make the drop-down selection We want to assign this to the variable oldValue.

    This holds the current value of the active cell. We want to assign this to the variable newValue. First, let us consider what happens if no option is selected. In that case, e. When this happens, we do not want anything displayed in cell A1. So we put a blank value on the cell. This will also be the case if the user decides to delete all previous selections and restart from scratch. We now want to specify what to do if an option is selected for the first time from the drop-down list.

    That means e. When this happens, we want only the selected option newValue to be displayed in cell A1. That means when both e. You will find all your selected options displayed one by one, separated by commas.

    If you make a mistake, you can always clear the cell and start over. When this happens, we want to display both the previous values and the newly selected value in cell A1, all separated by commas.

    Note: When you use the above code, it will not allow you to go back and edit part of the string. You will have to delete all the cell content and start over if you want to make any changes. There is, however, a small problem with this. Notice that if you select an item more than once, it will again be entered in your list of selections. In other words, repetition is allowed. But usually, we do not want that.

    Below, I have provided details of how you can make changes to your code to make sure an item can only be selected once so that there are no repetitions. Allowing Multiple Selections in a Dropdown list without repetition Below is the code that will allow multiple selections in the drop-down without repetitions.

    In case your drop-down is in a different cell or sheet , you need to adjust the code accordingly. The below part of the code makes it possible for us to ignore any repeated value in the drop-down: if oldValue.

    If it does, then it will return the index of the string in oldValue. If not, it will return a value less than 0. If the newly selected option does exist in our list, we want to leave the list as it is so we populate cell C1 with the previous value. But what if you want to get this in an entire column or multiple cells. You can easily get this done with some minor modifications in the code.

    If you want the drop-down to allow selecting multiple items in the entire column C, you need to replace the following line of code: if activeCell. Any cells which are in Sheet1 and in Column 3 would satisfy this IF criteria and there any drop-down in this would allow multiple selections. Similarly, if you want this to be available for entire column C and F, use the below line instead: if activeCell.

    In case a cell that has the drop-down is in column C or F, multiple selections would be enabled. Similarly, if you want this to be enabled for multiple cells, you can do that as well by modifying the code. So this is how you can enable multiple selections in a drop-down in Google Sheets. While this is not available as an in-built feature, you can easily do this with some Google Apps Script magic.

    Hope you found this tutorial useful! Other Google Sheets tutorials you may find useful:.

    How to Print All Options in a Drop-down List in Google Sheets?

    If you enter anything which does not match the items specified, you will see the cell get highlighted with a red triangle at the top right of the cell as shown below: There is also an option to disable data entry in the cells if the entered data does not match the items specified. To do this, in the data validation settings as shown abovein the On invalid data, select Reject input option. Here are the steps: Select the cell in which you want to create the Drop Down list.

    Distinct Values in Drop-Down List in Google Sheets

    B1:B4 Criteria: List of items in the field to the right, manually enter the items separated by comma On Invalid data: Show warning Appearance: Check the Display in-cell button to show list option Click on Save. This will create a drop down list in the selected cells will show the specified items.

    Open it. Go to Transcript sheet. Select the Name drop down in C In the popped confirmation dialog, double check you selected the correct drop down and click Yes. Expand all options in a drop down Select yes to print all options in the specific drop down It will may take seconds to minutes to expand all options depending on your template sheet size and the number of options.

    You will then see this Export Successful dialog. Click the link to open the expanded spreadsheet. Successfully exported a copy of expanded sheet In the copy spreadsheet, you will notice all the options are printed into separated sheets.

    Each sheet has different data a unique transcript now. All drop down options are expanded into separate sheets Step 3. Power Print! Configure how the sheets are printed. In Print, select Workbook. In Selection, uncheck sheets you don't want to print, especially for the original data sheet Student Grades and Transcript. Click Apply. Click Next to move toward the printer page.

    How to add, edit and create drop-down lists in Google Sheets – Excelchat

    Print the entire workbook except sheets you don't need You get all drop down options printed in one run! Now the values in the helper column C and column F are the same. The said column helps to remove the used items thus get distinct values in the drop-down. Here are the steps to create the helper column C to get distinct values in the drop-down list in Google Sheets.

    The whole secret lies in the helper column C. In Google Sheets, the possibly simplest way to get distinct values from a list is by using the Query function. Here are those steps. Generate Distinct Values in Google Sheets Pick a column and enter the values here fruit names for your drop-down menu to populate.

    Here I am choosing column F. The next step is to pick a helper column. If you choose any columns other than the ones used by me, please change the cell references in the following formula accordingly.

    In cell C1, enter the below formula to generate distinct values. I am using the above Query though. In cell C1, this formula will also fit perfectly. The choice is up to you. Data Range F1:F contains the fruit names.


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