10 appreciation mail Templates to Employees for Their Great Work
Completing your work accurately and on time is a reflection of your ability to work according to specification and your commitment to your company.
It also puts you across as one who is intentional with meeting deadlines. That way, your boss can rely on you and you will always be preferred. As much as this is a summary of what you want to get across, you definitely need more than that to communicate the work completion email of the task assigned.
Your work completion email should be written more extensively, letting him know that you have completed the project he entrusted to you. By following the points below: Mention the Topic of the Project or Task A simple, yet comprehensive way to write a work completion email is to start off by mentioning the topic of the project or task, then let your boss know that the document bearing the completed project has been attached word, excel, or PowerPoint presentation, depending on the best application suited to the project ; bearing in mind that, such attachment must contain the complete result of the given project.
How to Write an Email Requesting the Approval of the Boss A longer and more expressive way is to write a work completion email is to: Provide all necessary information to point out why you are writing the email. For example, start with the name of the project or task, your team and the date the task was given. You can also state the goal of the project as explained to you and the target of the task. Summarize the Performance Goal Give a short summary of the performance goal.
This applies to those projects that may have taken a long time to complete. Sometimes, tasks are assigned and bosses may forget until the result is needed. Or in cases where a different decision was taken on the project at the managerial level but your boss forgot to intimate you of the new decision. Where this is the case, the priority of the project may have dropped and therefore his mind may need to be joggled about it. Refer to the timeline given for the task and state whether you are ahead or behind schedule.
For tasks with deadlines, this is of utmost importance because sometimes, not blowing your trumpet leave you sidelined. So, where you are ahead of the deadline given to you by your boss then let him know that you completed the task within a shorter period than was expected.
For example, if you were supposed to use the public library for research, but the period fell during public holidays when the library was closed, let him know this so that he gets the picture as that is a situation entirely beyond your control.
Credit Colleagues Who Helped You If you were helped by some other employees or team members, you can state this in your work completion email and mention their name so that if he learns of this later, he will not be surprised and you would have shown that you are an honest person by not taking all the good remarks for yourself; especially when the project was done to his satisfaction.
If yes, do state it in your work completion email, though briefly. It is necessary to do this because where your boss is aware of the challenges faced, if such task arises again, he may be able to proffer solution to the challenges you faced so that it becomes easier to do, thereby resulting in a lesser completion period.
Give the Result of the Task Give the result of the task as expressive, extensive, and comprehensive as possible. Check all your notes and jotting pads so as to include every detail. If you require the use of charts, graphs and tables, perfect it all before you send the work completion email. Ask yourself, have I done justice to this project? You may want to go back to the instruction given so you can ensure that all questions posed have been answered.
Ask for Feedback Last but not the least; keep your work completion email straightforward and professional. In addition, ask him to give you feedback and effect any change s necessary. Green, With regard to the Tetrazine project assigned to me on the 20th of February, , please find the completion report attached.
I managed to finish the project within the specified period and I can say you will be pleased with the result. Having said that, I would be glad to know your feedback after you must have perused the report so that if any change s is required, I can get to it immediately.
Were it not for your constant mentoring, I would be so lost and oblivious of how to proceed. In the absence of any changes, I am always available for another project where my skill and expertise is required.
Thank you again.
How to show your boss how much you work (+ an email template)
Do you remember the last time you sent an employee appreciation letter or appreciation mail? It is easy to underrate the significance of an appreciation letter to employees, thinking that none of the employees is going to read it or none will care about it.
But research shows that 9 of every 10 times an appreciation letter has boosted the confidence and morale of the employee and has resulted in more productivity. The right time to send an appreciation email Timing is everything when it comes to an appreciation email or note. You should choose the moments carefully and pull all stops to recognize the outstanding employee or team. Send in your appreciation to an employee who has helped you out with a task or to someone who has toiled to contribute to a team.
If you have noticed someone who has worked hard on a project, helped out a coworker, or taken on additional responsibilities then do not waste any time to let them know that you appreciate their contributions.
Is there a vendor or a client who has gone out of their way to help you out and make your job easier? In that case, let them know immediately that you are grateful for their support. What should you include in the appreciation email? There are many things you can try with an appreciation email.
The subject — why are you writing this appreciation email in the first place? Salutation or Greeting — start with the paragraph immediately unless the appreciation email is addressed to an individual. Sign off with your name and signature only after saying thanks and specifically mentioning your appreciation. Never forget to write one, as a little gratitude can have a huge impact on the work culture and the workplace.
Employee morale and workplace positivity can be boosted by taking a few moments from your busy schedule to remind them that you notice their contribution and appreciate their help. Just mention the important facts and get straight to the point. You can get to the appreciation part from the get-go and say something about their timely help, accomplishment, and contribution.
Have a team you want to thank? Then thank everyone and be sure not to leave anyone out no matter the scale or aftereffects of their contribution.
You have to be careful before sending the appreciation email. Be sure to proofread the email, line-by-line, many times, focusing mainly on typos and misspelled names. A slipup, no matter how small, can goof-up the message, or worse, entirely alter the sentiment. Today, we share with you some email templates that you can send to your employees as an act of gratitude for their work. These appreciation letter samples are crisp and effective. Appreciation Letter Samples 1.
Appreciation letter for hard work Although you do not expect your employees to work beyond the usual working hours, a humble note of thanks will encourage your employees.
Your work reflects your dedication to the project and the organisation. Thank you once again. Appreciation letter sample for good work This is a commonly used template to thank employees for the job when done well.
This letter is an effective way to appreciate the job well done by your employees. Your professionalism reflects in the countless hours that you put into the project to ensure it gets completed smoothly. This has impressed the entire team. Your self-motivation, dedication and diligence are an inspiration for your team. Thank you for doing a great job!
Appreciation letter format for sales performance Achieving sales targets is a tough task; they are quite challenging and even demoralizing for the employees at times. Here is an email template that you can utilize to appreciate your salesforce for their impeccable sales performance. We would like to thank you for your outstanding performance.
Your determination and hard work have paid off well, and we feel truly grateful to have you as our employee. The administration team at XYZ acknowledges and appreciates your efforts. So, do not forget the contribution of the employee who has volunteered to help you achieve your targets by going above and beyond. An appreciation letter is a perfect way to acknowledge their contribution. We are thoroughly impressed by your work and the leadership qualities you showed in a time of need.
The rest of the team looks up to you for your dedication and work ethics. On behalf of the management team at XYZ, thank you once again. Appreciation letter for being a good leader Yes, even managers and leaders need recognition for a job well done. An appreciation mail is a great way to thank them for their great leadership skills.
You did not only achieve your goals within the given deadline but also set a great example of accurate goal-setting and efficient output. You recognized the talent and skill of every team member in a deserving and thoughtful way. We are sure that the team feels recognized and rewarded under your able leadership.
We thank you once again, for showing such impeccable leadership skills. Your skills will not go unnoticed and we at XYZ management are sure to utilize your leadership skills for future endeavours. Appreciation letter for going beyond Every employer has an employee who is proactive in providing help and assistance without being requested.
Though it is not a part of your job profile, you still came forward willingly, out of your office hours, to help the company. Your help exceeded our expectations.
Appreciation letter for a great annual performance Your employees have worked hard to achieve the annual targets of the company. So, why not appreciate their annual performance and end the year on a high note by sending them a personalised email.
An appreciation letter sample for this purpose is mentioned below. The management team would like to thank you for your immense contribution towards making this year a terrific one. Enjoy your wonderful break! We look forward to seeing you in the New Year, rejuvenated and ready to take on new challenges with more passion. Appreciation letter to employee for being who they are Few employees pretend to be good when at work.
They are insecure and scared about not being fully accepted for being different in their views and their approach to work. However, there are those who are honest about who they are and how they work. Here is an appreciation letter sample to help you appreciate their true qualities, helping them bring out their best more often. Your optimistic attitude and good conduct, while at work, is motivating for your peers and senior colleagues alike. You are an inspiration for the team and you have a significant role to play in the future success of the organisation.
Keep the good work going, and, thank you once again. Appreciation letter for great teamwork Great achievements are possible only with great teamwork. If your company was able to finish a difficult project in time because of such a team, the appreciation letter format mentioned below is a great way to thank the awesome team. We appreciate the spirit of each team member.
The teamwork displayed while doing the project was exemplary and commendable. You have set a benchmark and are a source of inspiration for all other teams at XYZ.
We are thrilled to have such a terrific group of people working in tandem. We appreciate your performance and look forward to working with you on many future projects. Appreciation letter for assistance Sometimes your team needs assistance on a particular project and you decide to ask an experienced expert from another department for help. An appreciation letter is a great way to recognize their help in the successful completion of the project.
Your experience and expertise were of immense help in the timely completion of the project. Thank you once again for your selfless assistance. And, an appreciation letter is the best way to show your employees that you acknowledge, recognize and appreciate their efforts. An appreciation email is the simplest and the best way to boost the confidence and the morale of your workforce.
So, use these templates to show your gratitude to your employees. Show them you care and they will repay you with loyalty and increased productivity.
Follow us for more such email templates for different corporate occasions. How often should a manager send an appreciation mail? It is always recommended to send an appreciation email whenever an employee achieve something beyond your expectation. Instead of sending multiple appreciation emails, one can also comprehend all the recent achievements of the employee and send a mail all at once. What are the common subject lines used in appreciation emails?
The subject line of any email should emphasize the focus of the email content. How to motivate employees? Creating an employee-friendly work environment, encouraging friendly competition, rewarding and acknowledging good work etc are some of the best practices to motivate employees. How to measure employee engagement and performance? The company HR or related authority must ensure that there is a solid plan or way to measure employee engagement effectively. You can find some proven employee engagement measurement ideas here.
What are some of the common mistakes everyone makes while writing an appreciation email? Sending the mail too late, not proofreading the content, being generic and not being precise are some of the common mistakes seen in appreciation emails. Always follow best practices and try to avoid these mistakes while writing an appreciation email. How to acknowledge an appreciation email? It is a good practice to acknowledge every formal email you receive.
Perfect Email Templates for Communicating with Your Boss
Both methods and frameworks can be used to improve how you manage the completion of work procedures. The better way to issue and manage a 'letter' of completion of work Many construction and industrial projects still use physical or email letters to manage these type of important communications.
How to Write a Work Completion Email to Your Boss
And these letters do a great job of establishing the formal communication required to communicate these milestones. But where these types of letters of completion of work fall short is: In providing the level of detail required to properly handover a project all in one place Providing the right formatting and framework for making the information easy to digest In making these documents easier to view, edit and share amongst other parties and collaborators The letter of completion of work example below, which is often called a certificate of completion in constructionserves to eliminate these issues by turning your letter of completion into a smarter digital document - which more closely resembles your other important project information.
The letter of completion of work example below comes pre-built with all of the detail all parties need to effectively certify that the project has been complete. Every letter of completion requires all of the important project details in the first section, the critical financial information in the second section, and then the official certifications and sign offs from the project parties. You can view this 'better' letter of completion of work example by hovering on the document and expanding it, or keep scrolling to find the more traditional letter of completion of work sample.
Summarize the Performance Goal Give a short summary of the performance goal. This applies to those projects that may have taken a long time to complete. Sometimes, tasks are assigned and bosses may forget until the result is needed. Or in cases where a different decision was taken on the project at the managerial level but your boss forgot to intimate you of the new decision. Where this is the case, the priority of the project may have dropped and therefore his mind may need to be joggled about it.
Refer to the timeline given for the task and state whether you are ahead or behind schedule. For tasks with deadlines, this is of utmost importance because sometimes, not blowing your trumpet leave you sidelined.
How to Write Email to Boss of Completion of Work with Samples
So, where you are ahead of the deadline given to you by your boss then let him know that you completed the task within a shorter period than was expected. For example, if you were supposed to use the public library for research, but the period fell during public holidays when the library was closed, let him know this so that he gets the picture as that is a situation entirely beyond your control. Credit Colleagues Who Helped You If you were helped by some other employees or team members, you can state this in your work completion email and mention their name so that if he learns of this later, he will not be surprised and you would have shown that you are an honest person by not taking all the good remarks for yourself; especially when the project was done to his satisfaction.
If yes, do state it in your work completion email, though briefly.
10 Simple Ways to Prepare a Handover at work (with email templates)
Work completion e-mails are not a professional mandate per se. It is not under the conventional professional protocols. However, it adds to added clarity in terms of communication. It keeps the boss updated upon the current position of the job. It may so happen that at one point in time, the boss or the supervisor is currently occupied with other matters at hand, and the employee cannot directly communicate the information of his job completion. Clarity Clarity is an integral part of any formal communication.
The sender should be clear in his thoughts and be able to communicate them the same way. Even in the case of work-completion e-mails, clarity is very important. The employee should speak on this subject alone. The employee should state whether the job was completed before the deadline, or later than that, the possible outcomes.
Official Before sending the work-completion e-mailthe employee should ensure that the completion of the work is updated officially.